The Village Clerk's office is located at Village Hall  map
Contact via phone (815) 439-2921, via fax (815) 436-1950, or e-mail
Michelle Gibas, RMC/CMC

The following items are services provided by or responsibilities of the Clerk's Office: 


Board Meetings

The Village Board meets every Monday evening at the Village Hall at 7:00 p.m., except for the fifth Monday of any given month. Workshop meetings (designed for informal discussion) are held on the 2nd and 4th Mondays and regular Board Meetings (formal consideration of, and voting on agenda items) are held on the 1st and 3rd Mondays.  All citizens are encouraged to participate in these meetings and will be given an opportunity for comments at the beginning of each meeting.  Opportunities are provided for informal visits with the Mayor at Coffee with the Mayor held on the first Wednesday of each month from 9:00 to 11:00 a.m. at the Village Hall.  Board Meeting Schedule

Board Agendas

Agendas are posted at the Village Hall and on the web, 48 hours prior to each meeting.  Agenda topics are also posted on the Cable TV Community Board.

Board Minutes

Minutes are posted on the Village web site after the Board approves them.   Click to see the archived minutes.

Freedom of Information Requests

Visit our FOIA page for specific information regarding FOIA in the Village of Plainfield

Persons with Disabilities Certification for Parking Placard/License Plates

Applications for permanent and temporary cards are available from the Illinois Secretary of State

Licensing (Liquor, Solicitors, Garbage, & Tobacco Products)

Liquor - The Clerk's Office issues Liquor Licenses to retailers who sell, give away, or dispense any alcoholic liquor in the Village.  The President of the Village is the Local Liquor Commissioner and receives as compensation the sum of $1,500.00 annually.  Liquor Ordinance 3312
Liquor License Application

Special Event Liquor License Application (for current liquor license holders)

Temporary Event Liquor License Application (for non-liquor license holders)

Solicitors - Any solicitor, charitable solicitor, or person engaged in gratuitous distribution to solicit or distribute at any residential premises or anywhere within the corporate limits of the Village must first obtain a Certificate of Registration from the Police Department.  There is a fee in the amount of $35.00 per person as a condition of the issuance of a certificate.

Garbage - Licenses for the business of scavenger or garbage collection are also secured through the Village Clerk's office.  The fee for a garbage license is $50.00 per year.  Garbage License Application

Tobacco Products - Licenses are required for the retail sale of cigarettes, cigars, or tobacco in any form.  Applications for such license shall be made to the Village Clerk and the annual fee is $250.00.  Tobacco License Application


The Village Clerk’s Office offers free notary service with the following exceptions:


Mortgage Documents
Real Estate Documents
I-9 Forms
Documents printed in a foreign language which do not have an English translation included on the same document.

Documents must have the notary certification attached to the document being notarized. Please limit the number of documents to be notarized to five.

Please call the Village Hall at 815-436-7093 to insure that a notary is available. Bring proof of identification and the unsigned document(s) to the Village Hall.  You must sign the document(s) in front of the notary.

Voter Registration

Voter Registration is available at Village Hall, during regular business hours. To register to vote, you must be 18 years old and a resident of Illinois for 30 days.  Two forms of identification are required, one with a current address.  You may use a driver's license, utility bill, mail, or check. 

The Plainfield Public Library also offers voter registration.  Please call (815) 436-6639 for more information.
For a list of other voter registration locations in Plainfield and Will County, visit the Will County Clerk's web site.

District/Official Information

For Legislative and Congressional District and Official information, visit the Illinois State Board of Elections web site or the Will County Clerk's web site.